Xen devel - Sep 2013 - [Urgent, Input Needed] Moving the Xen Project Developer meeting to start a little earlier to accomodate for joint Xen-KVM Hackathon

Hi,

this year KVM Forum and Xen Developer Summit are colocated with KVMForum 
running Mon-Wed and Xen Developer Summit running Thu-Fri.The KVM Forum 
organizers always run a Hackathon onWednesdayafternoon and approached me 
whether we should make thisajoint KVM-Forum - Xen Developer Summit 
Hackathon. The joint Hackathon would take place from 1200 - 1800.

There is certainlyalot of overlap (especially in QEMU) so it 
wouldprobably be very productive for all of us. Unfortunately, we have 
scheduled the Xen Project Developer 
(http://wiki.xenproject.org/wiki/Developer_Meeting_XS13) meeting already 
from 1300 - 1600, which would give us no overlap really. This would only 
give us two hours overlap. So I was thinking we could start the meeting 
earlier. I would need to order lunch though, which would push up the 
costs. Before I try and find funds, I first wanted to ask you for input.

Vote -1: if you do not believe we should move the meeting at all (please 
state a reason, e.g. travel already booked)
Vote +1: if you agree, but state a preference. I was thinking we could 
run from either 1000 to 1400 or 1100 to 1500 (1 hour longer to 
accomodate for lunch at the meeting)
If you are happy with a short lunch (e.g. 30 minutes), also let me know.

That would still give us some overlap between the two events.

Regards
Lars

On Mon, 2013-09-09 at 18:29 +0100, Lars Kurth wrote:
> Hi,
> 
> this year KVM Forum and Xen Developer Summit are colocated with KVMForum 
> running Mon-Wed and Xen Developer Summit running Thu-Fri.The KVM Forum 
> organizers always run a Hackathon onWednesdayafternoon and approached me 
> whether we should make thisajoint KVM-Forum - Xen Developer Summit 
> Hackathon. The joint Hackathon would take place from 1200 - 1800.
> 
> There is certainlyalot of overlap (especially in QEMU) so it 
> wouldprobably be very productive for all of us. Unfortunately, we have 
> scheduled the Xen Project Developer 
> (http://wiki.xenproject.org/wiki/Developer_Meeting_XS13) meeting already 
> from 1300 - 1600, which would give us no overlap really. This would only 
> give us two hours overlap. So I was thinking we could start the meeting 
> earlier. I would need to order lunch though, which would push up the 
> costs. Before I try and find funds, I first wanted to ask you for input.
> 
> Vote -1: if you do not believe we should move the meeting at all (please 
> state a reason, e.g. travel already booked)
> Vote +1: if you agree, but state a preference. I was thinking we could 
> run from either 1000 to 1400 or 1100 to 1500 (1 hour longer to 
> accomodate for lunch at the meeting)
> If you are happy with a short lunch (e.g. 30 minutes), also let me know.
I think this is a reasonable thing to do, we should move it as early as
we can, so out of 1000 and 1100 I would choose 1000. 0900-1200/1300 with
no lunch included might be pushing it?
> 
> That would still give us some overlap between the two events.
> 
> Regards
> Lars
> 
> 
> _______________________________________________
> Xen-devel mailing list
> Xen-devel@lists.xen.org
> http://lists.xen.org/xen-devel

>>> On 09.09.13 at 19:29, Lars Kurth <lars.kurth@xen.org> wrote:
> Vote -1: if you do not believe we should move the meeting at all (please 
> state a reason, e.g. travel already booked)
-1 (precisely that: travel already booked)

Jan
> Vote +1: if you agree, but state a preference. I was thinking we could 
> run from either 1000 to 1400 or 1100 to 1500 (1 hour longer to 
> accomodate for lunch at the meeting)
> If you are happy with a short lunch (e.g. 30 minutes), also let me know.
> 
> That would still give us some overlap between the two events.
> 
> Regards
> Lars
> 
> 
> _______________________________________________
> Xen-devel mailing list
> Xen-devel@lists.xen.org 
> http://lists.xen.org/xen-devel

On 10/09/2013 09:48, Ian Campbell wrote:
> I think this is a reasonable thing to do, we should move it as early as
> we can, so out of 1000 and 1100 I would choose 1000. 0900-1200/1300 with
> no lunch included might be pushing it?
If we do it too early, the developer meeting is directly competing with 
KVM Forum. We do have a few folks (e.g. from Intel, will likely want to 
attend KVM forum as well as the Developer meeting). So I was looking for 
a compromise.

Also, some people already booked their travel, arriving in the morning. 
Which would potentially also be a problem, as they would miss the whole 
dev meeting if we started too early.

So far, there was not an overwhelming response (just you). Unless, I get 
more of a response for a joint Hackathon by TOMORROW, I am inclined to 
assume you guys don''t care and will put it on the back-burner.

Regards
Lars

On Tue, Sep 10, 2013 at 11:19 AM, Lars Kurth <lars.kurth@xen.org>
wrote:
> On 10/09/2013 09:48, Ian Campbell wrote:
>>
>> I think this is a reasonable thing to do, we should move it as early as
>> we can, so out of 1000 and 1100 I would choose 1000. 0900-1200/1300
with
>> no lunch included might be pushing it?
>
> If we do it too early, the developer meeting is directly competing with KVM
> Forum. We do have a few folks (e.g. from Intel, will likely want to attend
> KVM forum as well as the Developer meeting). So I was looking for a
> compromise.
>
> Also, some people already booked their travel, arriving in the morning.
> Which would potentially also be a problem, as they would miss the whole dev
> meeting if we started too early.
>
> So far, there was not an overwhelming response (just you). Unless, I get
> more of a response for a joint Hackathon by TOMORROW, I am inclined to
> assume you guys don''t care and will put it on the back-burner.
I''m kind of ambivalent -- I think it would be worth doing if there was
not too much effort involved, but since we already have plans, and one
key person who can''t make it earlier, maybe we should just keep it in
mind for next time.

 -George

On 10/09/2013 12:12, George Dunlap wrote:
> I''m kind of ambivalent -- I think it would be worth doing if there
was
> not too much effort involved, but since we already have plans, and one 
> key person who can''t make it earlier, maybe we should just keep it
in
> mind for next time. -George 
OK, I had a couple of mails in private against organizing competiting 
activities. On this thread, nobody really is prepared to argue for a 
Xen-KVM Hackathon in favour of moving the Developer Meeting. That 
indicates that this time, we should maybe not do it.

Let''s give this thread to play out until Thursday UK, AM and if the 
situation has not changed by then, I will abandon the idea of moving the 
Dev Meeting

Lars

On Mon, 9 Sep 2013, Lars Kurth wrote:
> Hi,
> 
> this year KVM Forum and Xen Developer Summit are colocated with KVMForum
> running Mon-Wed and Xen Developer Summit running Thu-Fri.The KVM Forum
> organizers always run a Hackathon onWednesdayafternoon and approached me
> whether we should make thisajoint KVM-Forum - Xen Developer Summit
Hackathon.
> The joint Hackathon would take place from 1200 - 1800.
> 
> There is certainlyalot of overlap (especially in QEMU) so it wouldprobably
be
> very productive for all of us. Unfortunately, we have scheduled the Xen
> Project Developer (http://wiki.xenproject.org/wiki/Developer_Meeting_XS13)
> meeting already from 1300 - 1600, which would give us no overlap really.
This
> would only give us two hours overlap. So I was thinking we could start the
> meeting earlier. I would need to order lunch though, which would push up
the
> costs. Before I try and find funds, I first wanted to ask you for input.
> 
> Vote -1: if you do not believe we should move the meeting at all (please
state
> a reason, e.g. travel already booked)
> Vote +1: if you agree, but state a preference. I was thinking we could run
> from either 1000 to 1400 or 1100 to 1500 (1 hour longer to accomodate for
> lunch at the meeting)
> If you are happy with a short lunch (e.g. 30 minutes), also let me know.
> 
> That would still give us some overlap between the two events.
+1, 1100 to 1500

On Tue, 2013-09-10 at 13:07 +0100, Lars Kurth wrote:
> On 10/09/2013 12:12, George Dunlap wrote:
> > I''m kind of ambivalent -- I think it would be worth doing if
there was
> > not too much effort involved, but since we already have plans, and one
> > key person who can''t make it earlier, maybe we should just
keep it in
> > mind for next time. -George 
> OK, I had a couple of mails in private against organizing competiting 
> activities. On this thread, nobody really is prepared to argue for a 
> Xen-KVM Hackathon in favour of moving the Developer Meeting. That 
> indicates that this time, we should maybe not do it.
Given Jan has already got flights which would cause him to miss it I
would even rescind my "this is a good idea".

Ian.

OK, seems we do not have enough agreement for a joint Hackathon.
Lars


On Tue, Sep 10, 2013 at 3:32 PM, Ian Campbell
<Ian.Campbell@citrix.com>wrote:
> On Tue, 2013-09-10 at 13:07 +0100, Lars Kurth wrote:
> > On 10/09/2013 12:12, George Dunlap wrote:
> > > I''m kind of ambivalent -- I think it would be worth
doing if there was
> > > not too much effort involved, but since we already have plans,
and one
> > > key person who can''t make it earlier, maybe we should
just keep it in
> > > mind for next time. -George
> > OK, I had a couple of mails in private against organizing competiting
> > activities. On this thread, nobody really is prepared to argue for a
> > Xen-KVM Hackathon in favour of moving the Developer Meeting. That
> > indicates that this time, we should maybe not do it.
>
> Given Jan has already got flights which would cause him to miss it I
> would even rescind my "this is a good idea".
>
> Ian.
>
>

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On Tue, Sep 10, 2013 at 03:27:09PM +0100, Stefano Stabellini
wrote:
> On Mon, 9 Sep 2013, Lars Kurth wrote:
> > Hi,
> > 
> > this year KVM Forum and Xen Developer Summit are colocated with
KVMForum
> > running Mon-Wed and Xen Developer Summit running Thu-Fri.The KVM Forum
> > organizers always run a Hackathon onWednesdayafternoon and approached
me
> > whether we should make thisajoint KVM-Forum - Xen Developer Summit
Hackathon.
> > The joint Hackathon would take place from 1200 - 1800.
> > 
> > There is certainlyalot of overlap (especially in QEMU) so it
wouldprobably be
> > very productive for all of us. Unfortunately, we have scheduled the
Xen
> > Project Developer
(http://wiki.xenproject.org/wiki/Developer_Meeting_XS13)
> > meeting already from 1300 - 1600, which would give us no overlap
really. This
> > would only give us two hours overlap. So I was thinking we could start
the
> > meeting earlier. I would need to order lunch though, which would push
up the
> > costs. Before I try and find funds, I first wanted to ask you for
input.
> > 
> > Vote -1: if you do not believe we should move the meeting at all
(please state
> > a reason, e.g. travel already booked)
> > Vote +1: if you agree, but state a preference. I was thinking we could
run
> > from either 1000 to 1400 or 1100 to 1500 (1 hour longer to accomodate
for
> > lunch at the meeting)
> > If you are happy with a short lunch (e.g. 30 minutes), also let me
know.
> > 
> > That would still give us some overlap between the two events.
> 
> +1, 1100 to 1500 
+1

I''d like this too. I know that others can''t make it, but
perhaps we
could find some way for interested parties to still get together for a
joint hackathon some other time during the week.

--msw