Xen users - May 2013 - [Votes] Xen Project Governance v2 , Mailing List Conventions v1, 2014 Event Locations (open to all)

Dear Community Members,

as part of the move of Xen to the Linux Foundation, I have made a few 
proposals for Governance changes on the Xen Project mailing lists in the 
last few weeks. To avoid voting fatigue, several proposals are up for 
review or voting:

- For vote:Xen Project Governance v2 at 
http://www.xenproject.org/component/content/article/80-developers/136-governance-v2-proposal.html
- For vote:Mailing List Conventions v1 at 
http://www.xenproject.org/component/content/article/80-developers/139-mailing-list-conventions.html

- For vote: Dates and Locations for 2014 Events (see below)

Regards
Lars

Voting for Proposals
===================Two proposals Xen Project Governance v2 and Mailing List
Conventions v1
are up for vote using this voting form 
(http://www.xenproject.org/component/content/article/98-developers/vote/127-vote-governance-v2-and-mailing-list-conventions-v1.html).
As the two proposals affect all Xen Project teams, all maintainers, 
committers and project leads of mature projects and the community 
manager can vote. The vote will be open until May 20, 2013.

Voting for Events
================
As it is very hard to book event space on short notice, I wanted to ask 
you all where to hold Xen Project user and developer events in 2014. 
Earlier this year, there was a debate whether we should rotate Xen 
Events around the globe. The answer was a very strong*yes*. As we have a 
Hackathon and Xen Developer Summit in Europe this year, Europe will not 
be an option for a developer event in 2014.

Rather than creating a voting form, I decided to use the voting feature 
on the newxenproject.org website. To vote, you need to create an 
account. If you have difficulties, let me know. The poll isat 
http://www.xenproject.org/help/questions-and-answers/vote-on-2014-event-locations.html.
The vote will stay open until the middle of June.

On 13/05/2013 11:30, Lars Kurth wrote:
> Dear Community Members,
>
> ... To avoid voting fatigue, several proposals are up for review or 
> voting:
I created a slight confusion here by taking the blog post at 
http://blog.xen.org/index.php/2013/05/13/xen-project-governance-changes-for-review-and-vote/
and not removing "for review" from it.

The *only* proposal that is for review has been sent out separately on 
friday to xen-devel and xen-users named "[Final Community Review] Xen 
Security Problem Response Process v2" (see 
http://lists.xen.org/archives/html/xen-devel/2013-05/msg01243.html). All 
proposals in this mail are for voting, with the original discussions 
x-reffed in 
http://blog.xen.org/index.php/2013/05/13/xen-project-governance-changes-for-review-and-vote/


Regards
Lars

On Mon, 2013-05-13 at 11:30 +0100, Lars Kurth wrote:
> Rather than creating a voting form, I decided to use the voting
> feature 
> on the newxenproject.org website. To vote, you need to create an 
> account. If you have difficulties, let me know. The poll isat 
>
http://www.xenproject.org/help/questions-and-answers/vote-on-2014-event-locations.html.
> The vote will stay open until the middle of June.
I''ve voted using this now but in the future perhaps we could continue
to
vote using the old "+1" in an email mechanism?

There aren''t so many maintainers and committers that this would be
unwieldy IMHO.

> perhaps we could continue to vote using the old "+1" in an email 
mechanism?
The reason for creating a form was to
a) Ensure formal votes are private (i.e. there is a space to raise 
issues that may be difficult to raise in public)
b) Make sure that the vote is recorded and can be easily gone back to 
(something which is a little hard on a list)
c) Comply with the process
Maybe a) does not apply at all or maybe only in limited circumstances. 
This point may be valid when it comes for votes related to 
incubating/graduating or archiving sub-projects though (because it may 
reflect on an individuals or companies leadership of a sub-project) and 
it may be harder to air an issue publicly.

To be honest, the turn-out on these last two votes was really poor. We 
had only 4 votes (and only one from Citrix). Now this of course may be 
because the proposed changes were rather uncontroversial.

On the other hand, you often use the argument that "if somebody
can''t be
bothered following up on their bugs/patches/etc. then bugs/patches/etc. 
are obviously not important enough". I am inclined to use that same 
argument for voring on process and policy changes.

Regards
Lars

On 20/05/2013 10:17, Ian Campbell wrote:
> On Mon, 2013-05-13 at 11:30 +0100, Lars Kurth wrote:
>> Rather than creating a voting form, I decided to use the voting
>> feature
>> on the newxenproject.org website. To vote, you need to create an
>> account. If you have difficulties, let me know. The poll isat
>>
http://www.xenproject.org/help/questions-and-answers/vote-on-2014-event-locations.html.
>> The vote will stay open until the middle of June.
> I''ve voted using this now but in the future perhaps we could
continue to
> vote using the old "+1" in an email mechanism?
>
> There aren''t so many maintainers and committers that this would be
> unwieldy IMHO.
>