Xapian devel - Mar 2016 - GSoC applications

Just a quite note: we're about halfway through the application
period. If you have a draft proposal that isn't yet in the GSoC
system, then it's time to load it in there, even if you're still
working on the proposal details. You can link to drafts in your
application to get our feedback (as a number of people have already
been doing, using Google Docs), which you should then use to improve
your proposal.

Once you're happy that you've incorporated any feedback and have the
best proposal, you have to submit it, at which point you cannot edit
the proposal any further. If you're working with us on feedback, then
there's no particular advantage to doing that early, although if
you're busy with other things such as exams or coursework toward the
end of this week then it's wise to submit a little ahead of the
deadline to ensure you don't miss it. (The deadline is hard; Google
won't accept late submissions at all.)

Any problems or questions, please let us know.

J

-- 
  James Aylett, occasional trouble-maker
  xapian.org

On Sun, Mar 20, 2016 at 02:07:58PM +0000, James Aylett
wrote:
> Once you're happy that you've incorporated any feedback and have
the
> best proposal, you have to submit it, at which point you cannot edit
> the proposal any further.
I don't think that's quite right - Stephanie (who runs GSoC for Google)
has said that students can submit revised versions of the "final
proposal" (the PDF one) up until the deadline.  So you could update
the draft and final versions each time you make a change.
> If you're working with us on feedback, then
> there's no particular advantage to doing that early, although if
> you're busy with other things such as exams or coursework toward the
> end of this week then it's wise to submit a little ahead of the
> deadline to ensure you don't miss it. (The deadline is hard; Google
> won't accept late submissions at all.)
Judging from past years, the site will be under heavy load in the last
few hours before the deadline, and its the first time they've used this
software so I wouldn't rely on it handling that load gracefully.  So this
year it is especially wise to have submit in plenty of time.  It's not
enough to have submitted a draft version by the deadline - you have to
have submitted a final PDF too.

Also note that the mentors and org admins can't see your PDF proposals
until after the deadline.  Before then we can only see your draught
proposals (the versions in google docs or via a link your give to
another external site).  So if you only submit a PDF, we can't review
it while you can still update it.

Cheers,
    Olly