Xen users - Apr 2013 - [Need Input] Options for XenSummits in 2014 (and beyond) - need input by end of April

Hi everybody,

we had a Xen Project Advisory Board meeting this morning and I had an
action to get community input on XenSummit and Hackathon locations for
2014. I need to start tying these down pretty soon such that I can reserve
the space. So I took an action to get community input. To remind you in
2013, XenSummit will be in Edinburgh, UK in October. So I took Europe off
the menu for 2014 : please shout if this is an issue.

Can I ask you to respond to this thread and order the options based on your
preferences (highest first). I also wanted to remind you that a few months
back, we had a discussion to distribute the summits more evenly around the
globe. All options would be co-located with one or several Linux events.

Here are the options for events:

1) Rio de Janeiro, May 2014
2) Chicago, end of August 2014
3) Korea, end of November 2014

Note that if we want to do an event in Rio, I have to book the space by
mid-May this year. Also note that Chicago may be a bit busy with at least
2-3 other Linux events that are likely to take place at the same time (I
remember there were some complaints that XenSummit 2012 in San Diego was a
bit to stressful as too much was going on in the same week). Also note that
Seattle, August 2015 would be an option to host XenSummit, assuming we
didn''t chose a US location in 2014.

I will make a start and vote in order of my preference (highest first) for
Rio, Korea, Chicago.

My reasoning is that this would allow us to have a XenSummit in Rio and a
Hackathon in Korea (or vice versa). This would fit nicely with a XenSummit
in Seattle in 2015. As far as I can tell. there would also be fairly good
alignment with the Xen release cycle.

Let me know your preferences (but remember, I need to know by the end of
April).

Cheers
Lars


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On Wed, 2013-04-17 at 06:51 +0100, Lars Kurth wrote:

> I will make a start and vote in order of my preference (highest first)
> for 
> Rio, Korea, Chicago.  
> 
> 
> My reasoning is that this would allow us to have a XenSummit in Rio
> and a Hackathon in Korea (or vice versa). This would fit nicely with a
> XenSummit in Seattle in 2015. As far as I can tell. there would also
> be fairly good alignment with the Xen release cycle. 
This seems like good reasoning to me so your order of preference makes
sense to me also.

WRT "too much going on" when co-locating -- can we aim to abut with
other conferences rather than overlapping? At least this way travel can
be amortized.

Or do people have an issue with the setup where Mon-Wed: Big Conference
(LinuxCon etc), Thur-Fri: Micro/specialised/smaller-confs etc. Where
XenSummit is on the Thur+Fri because there are too many other smaller
conferences doing the same thing?

Ian.